DISPATCH
FOUNDATION NEWSLETTER

Editing is the same as quarreling with writers — same thing exactly.
— Harold Ross

CONTACT: Louis Jay (MANAGING EDITOR)
Sponsors Page

Editors: Sharp, Michael Kirwan?
Graphics: David Specht?
Photographer: Jay Lawton?

Planning Template (bottom of page)
Past Issues

Link to Erotic Art Gallery Electronic Submissions.
FEATURED ARTISTS History

CURRENT ISSUE'S PLANNING:

• Editorial article: "The Influence of Tom on Other Artists" Ira C. Smith
  Ira C. Smith letter & pix. by Durk Dehner.
  
• Try EAG with BLACK background.
  
• Info article: "Marketing Erotic Art Over the Internet" by Ross Johnston.
• Info article: "Fine Art Reproductions" by Volker?
  
• Foundation article: "Money, materials and other donations" by Daniel Babcock
• Foundation article: "Our new database" (submit updated information, e-news, computer skilled people invited)
  
• Recurring: Donations and grants to ToFF, Permanent Collection by Sharp
• Recurring: Upcoming events.
  
• FOR FALL 2006:
• West Hollywood Cultural Affairs Grant
  
• Consider working in something with Peter Berlin.

GENERAL NOTES (if needed) Autumn Dispatch 2006 will be 12 pages. Do more outsourcing of potential printers for the next issue to keep competition alive.

This is the “small” issue per Board (8 pgs). The “NY” issue. The complete budget for this issue is complete. A notice will be sent out to everyone this week which will include a link to this Planning Page. All parties are requested to review it and to get in touch with Michael Kirwan or Louis Jay w/ any suggestions.

• Article: Taschen exhibit for "Big Book"?
• Article: West Hollywood Cultural Affairs Grant
• Editorial article: "The Influence of Tom on Other Artists" Ira C. Smith
  Ira C. Smith letter & pix. by Durk Dehner.
• Article: Tom exhibit at City of Helsinki show? (Nixed?)
• Promo: Scan WeHo local publications listing in their media kit for press release?
• EIGHT PAGES (Could be expanded to 12 or 16? Board input?)
• Page 1 - Cover?
• Pages 2 & 3 - Durk article? Ira Smith article?
• Pages 4 & 5 - Centerfold?
• Pages 6 & 7 - Foundation news
• Page 8 - WHLA EAFW ad. Image & content?
  

Under Consideration:

• Philip Hitchcock (2005 Fall issue)
• Rick Castro (book)
• Beau/Kevin King (Gmuender has published his 2nd book, BEAU MEN 2).
  His unfortunate accident, his realization to be unable to paint, and
  reinvention as a photographer will provide us with a nice background story. Health permitting, Kevin has agreed to be at the ToFF booth on both days for WHLA EAFW 4 hours to sign and dedicate his book.
• Alexis Baden-Meyer
• Xavier Giquel
• Rex (Artist is not interested)
  
  

Layout Pages:
Note: approx. 60 words per column inch, and 7 3/4 inches per column -- NOT including headlines or images.

1. FRONT COVER
   Commissioned original art -- Hector Silva?
2. 2006 WEST HOLLYWOOD EROTIC ART FAIR [Dan]
   Lead Story: 12th Annual event, first and longest-running Fair in the world; City co-sponsors for 4th year; first government arts grant made; Convention and Visitors Bureau onboard to make it a "destination event"; moving to the largest space in our history; award winners (AND WHO ARE THEY?!?!?); etc.
   PHOTO: of Mayor of WH presenting proclamation at last year's Fair.
3. 21ST BIRTHDAY YEAR RECAP [Durk]
   Foundation "coming of age" with MoMA acceptance of Tom's art, and reaching out to other gay and arts organizations such as Leslie-Lohman, to protect and preserve not only art but also gay culture in general.
   PHOTO: ?
4. CAPITAL CAMPAIGN OFF AND RUNNING [Dan]
   Major repairs done to headquarters, office renovated, space allocated for library. Mention of major contributions by individuals and groups.
   PHOTO: ?
5. FIRST MAJOR TOM EXHIBITION IN X? YEARS
   Western Project exhibition to be in Culver City till September 9, will travel to Paris for [DATES?]. Helsinki exhibition [DATES?]
   PHOTO: ?
6. TWO-PAGE CENTERFOLD OF RECENT ACQUISITIONS
7. TWO-PAGE CENTERFOLD OF RECENT ACQUISITIONS
8. PROFILE OF THE (NON-AMERICAN) ARTIST [Michael to call Benoit Prevot]
   Benoit Prevot or someone else?
   PHOTO: ?
9. DEVELOPMENTS IN (NON-AMERICAN) ART [Michael to call Richard Marshall]
   Richard Marshall on erotic art in Japan?
   PHOTO: ?
10. FOUNDATION HAPPENINGS [Michael]
11. FOUNDATION HAPPENINGS [Michael]
    Recap of recent events (Tom's Bar, Peter Berlin, Salon at Space)... new ongoing programs (After Dark)... upcoming events (Palm Springs fundraiser)
    PHOTO: ?
    PHOTO: ?
    [to be fit in among above]
    ANNOUNCEMENT OF 2007 EMERGING EROTIC ARTIST COMPETITION and MASTHEAD.
12. BACK COVER
    Promoting the West Hollywood Fair.

Mechanical Specs:

• 5,500 copies: 12 pages on 100# matt (book) stock, 8 1/2" x 5 1/2", full bleed, all 4-color and stapled with two staples. (The end result is basically three 8 1/2" x 11" pages folded.)
• 4,500 Copies: 6" x 9" envelopes with return address and mailing house indicia.
• 4,500 Copies: 6" x 9" envelopes with return address without indicia.
• 4,500 Copies: Membership forms. (1/3 of 8.5 x 11 page on regular copy paper.
  Changes to forms? Check with Durk & Sharon.
• 4,500 Copies: Membership form return envelopes.

Quote from A Plus:

• 5,500 booklet , 12 pages 8.5 x 5.5 on matt paper $1,695.26.
  Sorry price of paper went up badly. On gloss $1,450.00.
• 4,500 envelopes customer supply stock $150.00.
• 4,500 membership form 1/3 of page $45.00.
• 3 to 4 days turn around
  

Anticipated Mailing Date (For domestic delivery within one week. To arrive 2 months before WHLA EAFW on 10/06/2006.)

Materials to Mailing House (3 day turnaround anticipated.)

Materials to Printer (Two weeks turnaround anticipated.)

6 PM or so.
"Proofing Party" planned. Invite your favorite wordsmiths.

Berkowitz says Dehner was so adamant about wanting to work with A+ that it was decided not to bother getting another quote for this issue.

Dehner says he will be calling printers Monday.
Permanent Collection is meeting on Saturday to finalize centerfold.

Planning meeting
Finances. Determine page count and rough out content.

Materials Deadline.
POSTPONED
(Two weeks for originally planned final assembly and proofing.)

Budget:

                 A-Plus Printing
$1,088.00 6,500 Copies of 8 page newsletter 8.5 x 5.5
     200.00 4,800 Mailing envelopes (we supply envelopes) 6 x 9
     ???.00           Cost of mailing envelopes
     200.00 6,500 Membership forms 8.5 x 5.5
     350.00 6,500 Membership return envelopes
-------------
$1,838.00 plus cost of the mailing envelopes

                 Mercury Mailing
   $104.52 Apply labels (.02 each)
     104.52 Print labels (.02 each)
     104.52 Insert 1st item (.02 each)
     104.52 Insert 2nd & 3rd item (.01 each)
       94.07 Sorting & Assembly
       30.00 Delivery to post office
-------------
   $542.15 mailing house costs

$2,766.34 Estimated first class postage
  1,269.84 Estimated international postage
------------
$4,036.18 estimated total postage

   $450.00 Michael Kirwan, editor
   $450.00 Louis Jay, typographer

$1,838.00 plus cost of the mailing envelopes
   $542.15 mailing house costs
$4,036.18 estimated total postage
   $900.00 staff costs
-------------
$7,316.33 total -- missing cost of mailing envelopes
     

• Front Cover: Unknown -- Something different.
• Back Cover: NY EAW ad using Image of the Year 2006 (IoY: Sharp)
• Centerfold: Emerging Erotic Artist Contest winners and graphics.
• Article: Durk: "Tom & Emerging Artists"? His last 2-page article was approximately 1,564 words long. -- Sharp
• Article: Interview with EEAC winner. Photo? Michael & Sharp.
• Article: Report on Commanders Dinner and update on Capital Campaign. -- unassigned.
• Article: NY Capital Campaign Fundraiser. Get info from Durk on Wednesday 02/15/2006. -- Durk & Louie.
• Article: Chicago Art Institute gift. -- Unassigned. Pull from Announcements Page?
• Article: Rothschild donation to MOMA. Will they exhibit? -- Sharp
• Article: "The Search for Unknown Tom Artwork"? -- Sharp & Durk
• Boxed ad for WHLA EAFW.
• Masthead.
  
  

Anticipated Mailing Date (For domestic delivery within one week.)

Materials to Mailing House (Two week turnaround anticipated.)

Materials to Printer (Two week turnaround anticipated.)

Materials Deadline.

Planning Meeting - HQ - 7:30 PM
Planned Attending: Sharp, Louie, and Michael Kirwan.

Planning Meeting - HQ - 7:30 PM
Attending: Sharp, Louie, and Michael Kirwan with a guest appearance by Durk.

• Printing needs: Michael will pester Tattoo for mailing list count for general membership, press and VIP -- domestic and foreign.
• Printing needs: Louie will pester Sharon for a rough count of left over Dispatches from last year. Envelopes have been reprinted, so estimate on that not too important. (Sent e-mail 02/10/2006)
• Budget: $450 each for Louie and Michael for editing and layout.
• Budget: Louie to get printing quote from A-Plus once printing needs are determined. To include membership insert and return envelope?
• Budget: Louie to get mailing quote from Mercury Mailing once mailing needs are determined. Assume 1.5 oz. weight (foreign is measured by half ounces.
• Mailing weight without inserts is exactly one ounce. Additional postage to be allocated to inserts' purpose. Membership form, envelope and ???

Planning Meeting - HQ
Attendees: Sharp and Louie

• Quote from A Plus Printing is the best so far. Benno was almost double and Charlie Chan's has not come in yet.
• Need to determine if insert and return envelope is required for this mailing. Otherwise, postage could almost double.
• Need Tattoo Dan and Durk to determine mailing size plus "extras".
  

No issue published due to budgetary considerations.

PLANNED ARTICLES

• LA EAW
• Artist: Philip Hitchcock
• 20th Anniversary Celebrations
• About the Kirwan donation and the Kirwan shows.
  
  

Format: 5.5" wide by 8.5" tall. It's basically four 8.5 x 11 sheets folded and stapled together to make a booklet. 100# matt book stock.

Add article: Capitol Campaign by Dan Berkowitz -- 600 words -- Sharp is contact.

• Front cover (color):
• "Image-of-the-Year"
  Assignment: David Specht
  (image - image of the year or a detail of it)
• Cut Lines, pull quotes? "DISPATCH" typeface.
  Assignment: David, Louis, Larry, Sharp
• Stencil typeface, muted olive.
• Page 2:
• "the evolution of erotic art within the world of tom of finland" by Durk Dehner. Sharp sent a copy to Larry & Louis.
  Assignment: Larry for editing -- Awaiting final approval from Durk
  (image? Man holding globe?)
• Cover image credits. Needs auction closing date and a bit of a re-write.
  Assignment: Sharp
• Page 3:
• "The Evolution..." continued.
• Page 4: (color)
• Artist: Pet Silva
  02/01/05 - Pet sez YES!
  Assignment: Larry for text
  Assignment: Sharp for images (Pet mailing CD 2/7/05)
  (images - one of the artist, two of the artwork)
• Page 5:
• New York Erotic Art Fair Weekend a) article, b) mention of 20th Anniversary Events, c) event listing
  Assignment: Larry
• Emerging Erotic Artist Contest with Satyr image from 2003. Check dates.
  Assignment: Larry
  (image - Satyr -- maybe more? Danny --other winner image)
• Page 6 - 7 (color):
• Erotic Art Gallery
• Suggested Artists: Skipper, Ira C. Smith, Kirwan (hetro?), Nigel Kent collection/Bastilles, Michael Broderic, Cable consign. TOM, TX consign portfolio.
  Descriptions to contain short blurp about artist..
  Assignment: Volker (images - six pieces for sale) + 14 on-line?
• Page 8 (color):
• Tom Book by Taschen
  Assignment: Larry
• Capital Campaign
  Assignment: Dan Burkowitz
• Page 9 (color):
• Sean obituary.
  Assignment: Larry for text
  Assignment: Louie for an image
  (image - a sample of Sean's artwork)
• Tank estate donation
  Assignment: Larry for text, source: Durk?
  (image - image donated by the estate)
• Page 10:
• Life Drawing Workshops
  Assignment: Louie
• Reed Foundation Grant
  Assignment: Sharp & Durk
• "The Evolution..." continued
• Page 11:
• New Membership Levels & Report on the Commanders’ Dinner
  (to include recruit price increase and new perks)
  Assignment: Larry reports
  Photographer: JayPG
  (image - from dinner, if space allows)
• Fundraiser (Tom's Bar)
  Assignment: Louie
• Tom's Cocktail Party
  One-liner -- was "Seaman and Commanders Cocktail Party"
  Assignment: Louis
• Volunteer's Plug
  With "I Want You" image
  Assignment: Louie
  (image - I Want You)
• Back cover image credits.
  Michael Kirwan "poster"
  Assignment: Sharp
  Poster will be available -- Sharp
• Masthead
  Assignment: Louie & Sharp
• Back cover (color):
• Kirwan Poster
  Assignment: Sharp
  (image - Kirwan poster)

SPONSOR(S) FOR SPRING ISSUE: 665

EVERYONE KEEP A LOG OF HOURS.

A+ Quotes 03/10/2005 for 5,400 copies on 100# gloss stock:
     8 pages half full color & half black & white $740.00 --- full color $1,160.
   12 pages half & half $1,095 --- full color all pages $1,470.
   16 pages half & half $1,540 --- full color all pages $2,220.
A+ Quotes 03/10/2005 for 7,500 copies on 100# matt stock:
     8 pages half & half    $990. ($48 included for matt stock rather than gloss.)
   12 pages half & half $1,700. ($72 included for matt stock rather than gloss.)
Note: For 5,400 copies binding can be done in house. 7,500 goes to a bindery.

Final proofing.

Editorial cutting & trimming.

Graphics / Layout meeting.

Booklet doubled in size!!!

PLANNING MEETING 7:00 PM - HQ

AGENDA:

• Choose idea for cover.
• Decide typefaces.
• What images are needed and how much space for them?
  

PLANNING MEETING 7:00 PM - HQ

AGENDA:

• Choose idea for cover.
• Decide typefaces.
• What images are needed and how much space for them?
  

PLANNING MEETING 7:30 PM - HQ

DISCUSSION:

• Further report on printing options.
• Finalize stories, etc.. Have meeting? Do homework for next meeting?
• Rough in Winter Issue schedule.
• Front cover - "Image of the Year"?
• "Durk" article.
• Two artist articles.
• Mini Erotic Art Gallery? Volker's input on this from Sharp.
• Events listing.
• "Foundation Thanks..."?
• Masthead. Discuss Names & Titles
• Back cover artist NY EAW image? Artist selection?
• Additional....
  

PLANNING MEETING 7:30 PM - HQ

DISCUSSION:

• Report on printing options.
• Finalize stories, etc..
• Front cover - "Image of the Year"?
• "Durk" article.
• Two artist articles.
• Untangling the many "Tom" organizations.
• Mini Erotic Art Gallery? Volker's input on this?
• NY EAW
• Events listing.
• "Foundation Thanks..."?
• Masthead.
• Back cover artist NY EAW image? Artist selection?
• Additional....
  

PLANNING MEETING ?:?? PM - CHARLIE CHAN'S
7402 W. Sunset Blvd., Los Angeles, CA 90046, Phone: 323.850.5407

Examine our options & costs for various "half-size" formats. Weights for postage calculations.

PLANNING MEETING 7:30 PM - HQ

DISCUSSION:

• Story/Planning meeting
• "Financial Report"? -- And good things the Foundation has done over the last year.
• A "Durk" article on Tom?
• An article highlighting an artist?
• NY EAW promotion. We may want to do more than an "ad" this time around.
• The Foundation Thanks (to be added to e-mail version as well).
• Listing of Foundation events with hard dates. (Any action on Faultline, etc. dates?)
• An other "informational" article?
• What's the Foundation? What's Tom's Company? Tom's Men? Tom's Parties? Tom's ..... Let's do an article for Dispatch (and website) that explains the confusion that may people may harbor.
• Elimination of EAG in small (4-page) Dispatch? Drop 4-color if EAG eliminated? Web site emphasis for EAG in the future.
• "Image of the Year" selection required by 03/03/05 -- Louie's materials date.
• Plan dates for Fall Dispatch.
  
  

POSTINGS and THINGS

Deadlines added to Planning Calendar. Added Proofing Party on Saturday, March 19.

PLANNING MEETING 1:00 PM - HQ

DISCUSSION:

• Based on finances, we will continue to publish two issues in '05 - one four-page and one eight page. Dates TBD. Should they be Erotic Weekend "scheduled" as in the past? When is four? When is eight? To be sent to all on mailing list (to "solicit" new members)
• How does the EAG "perform". How do we track sales on-line and print? How should artists and ad for sale be presented?
• The Dispatch should herald all the good things the Foundation does. Remember that there are members who's primary interest isn't the art!
• Fundamental changes in the design and editorial policy. Nail down exactly what we NEED to accomplish with the newsletter and what we HOPE to accomplish. Unify the overall tone.
• Sponsors/Ads?
• Look at printing estimates and costs of editorial staff.
• Louis to put together prices from Charlie Chan for four and eight pages? Base it on 5,400 copies. Coated. Half of the pages color and half b/w.
• Need to see of postage would go up for an 8-pager.

FALL/WINTER 2004 - CANCELLED Sept. 2004

Not published due to budgetary constraints.

• LAEAW
• FEATURED ARTIST: Jeffrey Scott, special ToFF piece?
• THE INFLUENCE OF TOM ON OTHER ARTISTS Ira C. Smith letter & pix. by Durk Dehner.
• MARKETING EROTIC ART OVER THE INTERNET by Ross Johnston.
• Our new database -- submit updated information... sign up for E-news... Computer skilled people invited.
• Foundation Thanks...
• EAG Artists: Skipper?, Ira C. Smith?

• DURK's Article: 20th Anniversary of Foundation (was:The new higher prices of erotic art).
• Featured Artist: Alann Weree on Tribal Erotic Art.
• Gary F. "Know your art materials"
• Teaser for LA Erotic Art Weekend in October
• Ad for NY Erotic Art Weekend
• Marketing Erotic Art Over the Internet
• Our new database -- submit updated information... sign up for E-news... Computer skilled people invited.
• Foundation Thanks...
• ToFF Faultline Benefit July 31
• "A Fine Piece of Art to Own" The Tom of Finland Foundation has selected this piece of art by their namesake artist, TOM OF FINLAND, as the image to represent the Foundation in its publicity during this calendar year...
• Eagle Parties in NY
• Bobby Cook May 8 - 9
• Tom's Bar on May 9

Planning Meeting
3 - 5 PM

AGENDA

• Plot out publication schedule for Master Calendar
• Compile list of artists for future articles
• Review procedure for processing/handling EAG artwork

PLANNING TEMPLATE

Our two issues a year are now dependent on our two major Erotic Art Weekends. The left hand column shows the days before the event that a particular action should be scheduled for.